An Explanation of Benefits — EOB — is a statement an insurance company sends to both the patient and the provider after it finishes processing a claim. It shows the full accounting: what was billed, how the benefit applied, what the plan paid, and what the patient owes. Critically, it also shows the reason for every adjustment — including the code that triggers, or forecloses, an appeal.
An EOB is a statement, not a bill. The bill comes from the provider. If the two conflict, the EOB governs what the patient legally owes for an in-network claim.
The key fields on every EOB
EOB formats vary by payer, but federal regulations under ERISA and the ACA require every plan to include certain information. Here are the fields that matter for a denial review.
Billed amount
What the provider charged for the service. This number rarely equals what anyone actually pays — it's the starting point before contracts and benefits are applied.
Allowed amount
The maximum the payer will consider for this service under the applicable contract or benefit plan. For in-network providers, this is set by the negotiated rate. For out-of-network claims, payers use various methodologies (a percentage of Medicare rates, usual-and-customary benchmarks, or a proprietary database).
Plan paid
What the insurance company actually paid — after applying the deductible, coinsurance, copay, and any other cost-sharing provisions.
Patient responsibility
What the patient owes the provider. This includes deductible, coinsurance, and copay portions. Note that for in-network claims, the provider is contractually prohibited from billing the patient more than this amount.
Adjustment reason (CARC)
The standardized code that explains every dollar difference between the billed amount and what was paid. A CO-50 means medical necessity. A CO-97 means a bundling edit. Each code points to a specific appeal path.
Remark code (RARC)
Additional context behind the CARC code — often specifying which records are needed, which coverage policy applies, or what the next step is. Some remittances carry only a RARC with no CARC, particularly for Medicare claims.
The appeal rights section
Every EOB or accompanying denial notice for a plan subject to ERISA or the ACA is legally required to include a description of the appeals process. Under 29 CFR 2560.503-1 (ERISA) and 45 CFR 147.136 (ACA), the notice must state:
- —The specific reason for the denial, including the clinical criteria or plan provision that was applied
- —The deadline for filing an internal appeal
- —The right to review the claim file and present evidence
- —For non-grandfathered ACA plans: the right to external review after internal appeal is exhausted
If the EOB or denial letter doesn't include this information, that's itself grounds for a procedural appeal — the plan may be in violation of its notice obligations.
When to act on an EOB
The moment the EOB arrives, the appeal clock starts. Most plans require an internal appeal within 180 days of the adverse benefit determination (ERISA and ACA), though Medicare operates on different timelines — 120 days for traditional Medicare, 60 days for Medicare Advantage. The denial notice should state your specific deadline.
Three scenarios where acting quickly matters most: when the denial is CO-50 (medical necessity — these require time to compile the clinical record), when the service is ongoing (prior authorizations can be appealed prospectively before more care is denied), and when the dollar amount is large enough that missing the deadline means writing off real revenue.
Frequently asked questions
Is an EOB a bill?
How long do I have to appeal after receiving an EOB?
What does CO-50 mean on an EOB?
Have a denial on your desk right now?
Upload the EOB and Merits builds the cited, signable appeal letter — arguments grounded in the regulations and coverage policies that govern your specific plan type.
